If you're under the impression that crafting the perfect HR manager cover letter is complicated, let us prove you wrong!
With our comprehensive guide, you'll be able to make your cover letter both informative and engaging, just by following a few simple steps. You can draw inspiration from our elegant templates, detailed examples, real-life samples and tips that actually work. So, let's get you hired to hire!
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Keep on reading to learn how to:
- Craft a well-formatted header & headline on your HR manager cover letter
- Tailor your HR manager cover letter for the exact job
- Write an eye-catching introduction as an HR manager
- Showcase your skills and accomplishments as an HR manager
- End your HR manager cover letter with a well-written conclusion
- Access top resources for job-seeking HR managers
Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.
1. Craft a well-formatted header & headline on your HR manager cover letter
Starting off, the first essential step to take when writing an HR manager cover letter is to create your header and headline. These elements help to give your cover letter better visual flow, as well as provide key pieces of information to the employer.
First up is your cover letter header, a block of text often found in the top left or top center of the document. Your header should include:
- Your name and professional title
- Your professional contact information
- The name of the company & department
- The address of the company
Here is an example of a well-organized HR manager header
John Doe, HR Manager
(123) 456-7890 | johndoe@email.com | linkedin.com/in/john-doe
To: Pheonix Staffing Solutions
Human Resources Department
1234 Street Address
Cambridge, MA, 02139
After you've formatted and filled in a good-looking header, your next step is to create a headline.
Your cover letter headline is a brief title statement used to hook the employer’s attention as quickly as possible. This headline should always include a keyword related to the position, an eye-catching number or trigger word, a powerful adjective or verb, and a promise.
Here is an example of a strong HR manager cover letter headline
3 Excellent HR Management Skills that Make Me the Perfect Addition to Your Company
Trigger word/number: 3 Skills
Keyword: HR Management
Adjective/verb: Excellent, Perfect
Promise: Addition to Your Company – this detail indicates that not only will you describe your key skills but you will also relate them to the needs and wants of the company.
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2. Tailor your HR manager cover letter for the exact job
While it can be tempting to type out a generic cover letter that can be used for many job applications, this isn't the ideal choice as it can come off as lazy or ingenuine to employers.
Instead, you should always tailor your cover letter to the exact job you're applying to. This is especially important as an HR manager, as it helps you to showcase your attention to detail – a key skill needed in any HR position.
To tailor your cover letter, you'll need to thoroughly research the company before applying. During this research period, look for information such as:
- The person who will review and respond to your job application
- What values and professional language the company uses in its marketing materials (you can reflect this information within your cover letter to show you are a good fit)
- What projects or major clients the company is involved with
Once you have this information ready to go, you'll begin the tailoring process with a personalized greeting – a type of greeting that addresses a specific person by name.
Here are 3 examples of personalized HR manager cover letter greetings
- Dear CEO Jane Smith,
- Dear Mrs. Jane Smith,
- Dear Mrs. Jane Smith & the HR Team,
3. Write an eye-catching introduction as an HR manager
Now that you know how to tailor and personalize your cover letter, let’s move on to writing the introduction. Your HR manager cover letter introduction needs to be eye-catching to encourage the employer to continue reading.
A strong HR manager introduction should include:
- A brief summary of your professional history
- Your reason & enthusiasm for applying to the position
- A mutual acquaintance (when possible)
Pro Tip: Always include a mutual acquaintance in your cover letter introductions when possible. This will help to build rapport and credibility with the employer. If you lack a mutual acquaintance, use a professional platform like LinkedIn to connect with employees at companies you're interested in – they may even be able to give you tips and tricks for applying!
Here is an example of an effective HR manager introduction
Dear CEO Jane Smith,
I am a driven HR manager with more than 7 years of experience working in high-stakes corporate investment offices. After connecting with your company’s VP – Joe King – on LinkedIn, Mr. King recommended I reach out to you directly to apply for this position. This opportunity is incredibly exciting for me, as it requires the exact specialized skill set I possess.
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4. Showcase your skills and accomplishments as an HR manager
Following your introduction are the body paragraphs of your HR manager cover letter. Any good cover letter should have between 2 to 4 body paragraphs that offer more detailed insights into an applicant’s relevant skills, accomplishments, and qualifications.
When describing these professional attributes in your cover letter, make sure to use as many specific and quantifiable details as possible. You want your body paragraphs to be impactful on the employer, clearly showcasing why you're a great fit for the company.
Here are 6 examples of great HR manager skills to describe in a cover letter
- Performance and project management
- Onboarding procedures (hiring, interviewing, training, etc.)
- Directing administrative functions
- Disciplinary practices (disciplinary meetings, complaint investigations, etc.)
- Trend analysis (compensation trends, benefits trends, etc.)
- Developing employee programs and initiatives
Here is an example of how to describe an accomplishment in an HR manager cover letter
As the HR manager for [Former Employer], one of my biggest focuses was improving employee retention rates. To meet this goal, I analyzed the trends of the top 100 companies in the U.S., looking specifically at their compensation and benefits. Using this information, I developed 3 new employee programs for career growth and workplace support, which resulted in a 45% increase in overall employee retention.
5. End your HR manager cover letter with a well-written conclusion
The final component of any well-written HR manager cover letter is a strong conclusion that encourages the employer to contact you. This conclusion should include:
- An enthusiastic closing statement
- An explanation of how and when you can be contacted
- When you will reach out if you have not heard back yet
- A formal sign-off
Here is an example of a well-written conclusion from an HR manager’s cover letter
I am eager to speak with you directly regarding this excellent opportunity and hope to further discuss how I can contribute to your company within the next week. To best reach me, you may contact me at (123) 456-7890 any weekday between the hours of (123) 456-7890. I will reach back out next Monday to check on the status of my application if I have not yet heard back.
Best Wishes,
[Applicant Name]
If you've ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two.
6. Top resources for job-seeking HR managers
If there's anyone who truly understands the ins and outs of the hiring process, it's you. But you also must know that before the first stage of the hiring process can even begin, you need to be able to find job opportunities to respond to. For that reason we've prepared this list of resources that can help you get started on your quest:
- Industry-specific job boards: Websites with niche focus like HR Crossing, HR Jobs, or iHireHR that cater especially to HR professionals serve as a great launching pad.
- General job search platforms: Don't forget to also check out websites that aggregate job postings from all industries, such as LinkedIn, Indeed, Glassdoor, and SimplyHired.
- Recruitment agencies: Another avenue worth exploring are recruitment agencies that connect HR professionals to suitable job opportunities. For example, you can take a quick look at Robert Half, HR Recruitment, or Michael Page.
- Professional associations: Access to job postings, development programmes, networking events, and industry news — all that under one roof. That's the appeal of organizations like the Society for Human Resource Management (SHRM), the National HR Association (NHRA), or the International Association for Human Resource Information Management (IHRIM).
- Specialized publications: Stay in the loop on the latest industry news, development, trends, and research by following media like “The HR Director,” “HR Dive,” or “HR Magazine.”
- Courses & certifications: Gain the competitive edge by expanding your skill set with a wide selection of courses offered by HR Certification Institute, Academy of Human Resource Development, Coursera, LinkedIn Learning, or edX.
No matter how tough the road gets, always remain persistent, resilient and patient. Your dream job might be waiting for you just around the corner. Good luck!
HR Manager Cover Letter FAQ
How can I effectively showcase my skills in an HR manager cover letter?
Don't just list your skills and be done with it. Instead your cover letter should show not only which skills you have, but also that you can use them to achieve tangible results. That's why you should always put them into a professional context. This means: outlining a real-life problem you've encountered, describing what skills you utilized while solving it, and what impact your actions had on the business overall. For example: “Led a diversity and inclusion training program that resulted in a 40% increase in minority leadership positions within the organization over a two-year period.”
How can I avoid common mistakes in my HR manager cover letter?
Short answer: by proofreading! The majority of mistakes we make while writing a cover letter include spelling mistakes, grammar errors, and typos. Although these don't seem all that bad, they do reflect negatively on your professionalism and attention to detail.
How can I make my cover letter stand out from the competition?
The best thing you can do is to focus your cover letter more on the value you can bring to your employer rather than just on what they can do for you. Also, we recommend researching the company beforehand. Look for information pertaining to their recent projects, their values, or their mission. Then, show how you relate to these values, or how interested you’re in their projects. Be as specific as you can.
How long should my HR manager cover letter be?
Your cover letter needs to be brief, succinct, yet impactful. Ideally, it shouldn’t exceed one page. Anything longer than that may discourage the recruiters from ever reading it. Provide enough details to pique interest, but leave some intrigue for your HR manager resume and potential interview. Overall, it's better to write less and hit the mark, than to ramble on and lose the reader's interest.
Can I reuse the same cover letter for different HR manager job applications?
It's tempting, we know, but don't do it! Every company is unique. Reusing the same cover letter may not cater to different company cultures, values, and specific job requirements. And personalizing your cover letter to each job shows your genuine interest and effort. That being said, certain achievements or points may be useable across applications. But ensure you always tailor these to fit each specific job and company context.
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